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Inspection procedure and checklist for Factories under the Factories Act, 1948


Checklists:

  1. CHECKLIST FOR THE INSPECTION OF NON HAZARDOUS FACTORIES
  2. CHECKLIST FOR THE INSPECTION OF NON POWER AND NON HAZARDOUS FACTORIES
  3. CHECKLIST FOR THE INSPECTION OF HAZARDOUS FACTORIES
  4. CHECKLIST FOR THE INSPECTION OF FACTORIES CARRIED OUT DANGEROUS OPERATION
  5. CHECKLIST FOR THE INSPECTION OF MAH FACTORIES.

Inspection procedure:

  1. Factories are allotted to Inspectors by computer in RajFAB web application in randomized manner based on computerized risk assessment based upon risk profile (such as High (Major Accident Hazard), Medium (Hazardous/Dangerous Operation) and Low risk (Non-Hazardous)) of factories targeted to provide streamlined compliance inspection regimes for industries on the basis of their relative risk or hazard levels.

    See clasification of risks

  2. Full division is the jurisdiction of each field officer. Inspector can not inspect same factory twice consecutively.

  3. Inspector has to carryout synchronized/joint- inspection under The Factories Act, 1948 along with Labour Inspector who is inspecting the same factory under following Labour Laws-

    1. Inspection under The Equal Remuneration Act, 1976

    2. Inspection under The Maternity Benefit Act, 1961

    3. Inspection under The Minimum Wages Act, 1948

    4. Inspection under The Shops and Establishments Act (as applicable)

    5. Inspection under The Labour Welfare Fund Act (as applicable)

    6. Inspection under The Payment of Bonus Act, 1965

    7. Inspection under The Payment of Wages Act, 1936

    8. Inspection under The Payment of Gratuity Act, 1972

    9. Inspection under The Contract Labour (Regulation and Abolition) Act, 1970

  4. Surprise inspections are allowed on the basis of complaints received and subject to approval from the Head of Department/District Magistrate.

  5. Every inspector shall make a physical visit to factory mentioned in the above list as generated by computer only in point no. 1

  6. This inspection report should be shown to be manger or any other responsible person in whose presence the inspection has been carried out and his signature shall be obtained at the end of the inspection note.

  7. in case this person concerned refuses to sign on the inspection report prepared on the spot, a note to this affect should be marked at the end of the inspection note.

  8. Inspector has to submit inspection report online on www.rajfab.rajasthan.gov.in within 48 hours to the Department and Management of the Factory can also download the inspection report using their account in RajFAB

  9. User can see the inspection report and submit compliance, if any, reported by the Inspector.

CHECKLIST FOR THE INSPECTION OF HAZARDOUS FACTORIES.

GENERAL INFORMATION

1

Date of Inspection

2

RJ Number.

3

Name of Factory

4

Address of Factory

5

Total Number of Workers employed

Numbers of Male workers

Numbers of female workers

6

Total Power installed in hp/kva/kw

7

Manufacturing Process

8

License Renewed up to

9

Factory building plans Approval detail

10

Name of Occupier with Mobile No. and Email Address

11

Name of Factory Manager with Mobile No. and Email Address

12

Name of responsible person present at the time of inspection

SAFETY PROVISIONS

S.No.

Check Points Related to Safety Provisions

Status

1

Safety guard or fencing are provided to all moving parts of machineries

Yes or No

2

Striking gear and devices are provided for cutting off power in case of any emergency

Yes or No

3

Are there any hoist and lifts used, If yes then examined by competent person

Yes or No

4

Are there any Lifting machines, chains, ropes and lifting tackles available (attach list)

Available or not Available

5

If Lifting machines, chains, ropes and lifting tackles available, examined by competent person

Yes or No

6

Are there any pressure vessels used during process, If yes then examined by competent person (attach list)

Yes or No

7

Floors, stairs and passages are provided and maintained safe means of access to every place at which any person is at any time required to work

Yes or No

8

Any pits, sumps openings in floors are securely covered or fenced

Yes or No

9

Effective measures are provided to control any excess fumes, dust and gas

Yes / No

10

Fire fighting facilities provided to control fire incident in case of fire.

Yes / No

11

Qualified Safety Officers shall be appointed where 1000 workers are ordinarily employed

Appointed/Not appointed/ Not

applicable

12

Safety committee shall be constituted in every factory wherein more than 50 workers are ordinarily employed

Constituted/Not constituted/ Not applicable

13

As per Indian standard, Personal Protective equipments like safety belts, helmets, safety shoes ,goggles , mask and gloves are available in sufficient quantity for workers employed therein

Available/ Not available

14

Health and Safety policy prepared in every factory wherein more than 50 workers are ordinarily employed

Provided /Not provided /Not applicable

15

Workers employed in hazardous process are medically examined by factory medical officer or certifying surgeon

Yes or No

16

Health register of workers maintained in form no. 19

Yes or No

17

Occupational Health Centre shall be provided in every factory wherein more than 500 workers employed

Provided /Not provided/ Not applicable

18

Ambulance van is available

Yes or No

19

Sensors with alarm system are provided for detection of leakage of chemicals

Yes / No/Not applicable

20

In case of leakage of chemicals, Proper Neutralization Arrangements provided

Provided/ not provided/Not applicable

21

Safety Precautions Board displayed at various approach location within factory premises

Yes or No

22

Safety training given to all workers

Yes or No

23

Record of Safety training given to all workers maintained

Yes or No

24

Safety relating to Manufacturing Process

Complied with/Not complied with

HEALTH PROVISIONS

S.No.

Check Points Related to Health Provisions

Status

1

Cleanliness status of work place such as Floors, stairs and passages are cleanliness

Yes or No

2

Effective arrangements are provided for the treatment of waste and effluents

Yes or No

3

Effective arrangements are provided for control of excess dust and fumes

Yes or No

4

Drinking water facilities available in factory

Yes or No

5

Latrines and urinals are provided in proportion to the no. of male and female workers employed

Yes or No

6

Latrines and urinals are connected to sewerage system

Yes or No

7

Sufficient and suitable lighting (natural or artificial or both) shall be provided in every part of factories

Yes or No

WELFARE PROVISIONS

1

Adequate and suitable facilities for washing provided and maintained for the use of the workers

Yes or No

2

First aid facilities available in factory

Yes or No

3

Canteen provided in every factory wherein more than 250 workers are ordinarily employed

Yes / No/Not applicable

4

Shelters, rest rooms and lunch rooms provided in every factory wherein more than 150 workers are ordinarily employed

Yes / No/Not applicable

5

Creches provided in every factory wherein more than 30 women workers are ordinarily employed

Yes / No/Not applicable

6

Welfare officer shall be appointed in every factory wherein more than 500 workers employed

Appointed/Not appointed/Not applicable

7

Ambulance room provided in every factory wherein more than 500 workers are ordinarily employed

Provided /Not provided/Not applicable

RECORD KEEPING PROVISIONS

1

    Following Records are to be produced:-
  1. Muster-roll
  2. Payment Register
  3. Overtime register.
  4. Accident register
  5. Leave with wages register

Yes or No

Yes or No

Yes or No

Yes or No

Yes or No

2

Single Integrated Return submitted

Yes or No

3

Building Stability Certificate received from competent person

Yes or No


CHECKLIST FOR THE INSPECTION OF FACTORIES CARRIED OUT DANGEROUS OPERATION

GENERAL INFORMATION

1

Date of Inspection

2

RJ Number.

3

Name of Factory

4

Address of Factory

5

Total Number of Workers employed

Numbers of Male workers

Numbers of female workers

6

Total Power installed in hp/kva/kw

7

Manufacturing Process

8

License Renewed up to

9

Factory building plans Approval detail

10

Name of Occupier with Mobile No. and Email Address

11

Name of Factory Manager with Mobile No. and Email Address

12

Name of responsible person present at the time of inspection

SAFETY PROVISIONS

1

Safety guard or fencing are provided to all moving parts of machineries

Yes or No

2

Striking gear and devices are provided for cutting off power in case of any emergency

Yes or No

3

Are there any hoist and lifts used, If yes then examined by competent person

Yes or No

4

Are there any Lifting machines, chains, ropes and lifting tackles available (Attach List)

Available or not Available

5

If Lifting machines, chains, ropes and lifting tackles available, examined by competent person

Yes or No

6

Are there any pressure vessels used during process, If yes then examined by competent person (Attach List)

Yes or No

7

Floors, stairs and passages are provided and maintained safe means of access to every place at which any person is at any time required to work

Yes or No

8

Any pits, sumps openings in floors are securely covered or fenced

Yes or No

9

Effective measures are provided to control any excess fumes, dust and gas

Yes / No

10

Fire fighting facilities provided to control fire incident in case of fire

Yes / No

11

Qualified Safety Officers shall be appointed where 1000 workers are ordinarily employed

Appointed/Not appointed/ Not

applicable

12

Safety committee shall be constituted in every factory wherein more than 50 workers are ordinarily employed

Constituted/Not constituted/ Not applicable

13

As per Indian standard, Personal Protective equipments like safety belts, helmets, safety shoes ,goggles , mask and gloves are available in sufficient quantity for workers employed therein

Available/ Not available

14

Health and Safety policy prepared in every factory wherein more than 50 workers are ordinarily employed

Provided /Not provided /Not applicable

15

Workers employed in hazardous process are medically examined by factory medical officer or certifying surgeon

Yes or No

16

Health register of workers maintained in form no. 19

Yes or No

17

Occupational Health Centre shall be provided in every factory wherein more than 500 workers employed

Provided /Not provided/ Not applicable

18

Sensors with alarm system are provided for detection of leakage of chemicals

Yes / No/Not applicable

19

In case of leakage of chemicals, Proper Neutralization Arrangements provided

Provided/ not provided/Not applicable

20

Safety Precautions Board displayed at various approach location within factory premises

Yes or No

21

Safety training given to all workers

Yes or No

22

Record of Safety training given to all workers maintained

Yes or No

HEALTH PROVISIONS

1

Cleanliness status of work place such as Floors, stairs and passages

Good/Satisfactory/Need Improvement

2

Effective arrangements are provided for the treatment of waste and effluents

Yes or No

3

Effective arrangements are provided for control of excess dust and fumes

Yes or No

4

Drinking water facilities available in factory

Yes or No

5

Latrines and urinals are provided in proportion to the no. of male and female workers employed

Yes or No

6

Latrines and urinals are connected to sewerage system

Yes or No

7

Sufficient and suitable lighting (natural or artificial or both) shall be provided in every part of factories

Yes or No

WELFARE PROVISIONS

S.No.

Check Points Related to Welfare Provisions

Status

1

Adequate and suitable facilities for washing provided and maintained for the use of the workers

Yes or No

2

First aid Facilities available in factory

Yes or No

3

Canteen provided in every factory wherein more than 250 workers are ordinarily employed

Yes / No/ Not Applicable

4

Shelters, rest rooms and lunch rooms provided in every factory wherein more than 150 workers are ordinarily employed

Yes / No/ Not Applicable

5

Creches provided in every factory wherein more than 30 women workers are ordinarily employed

Yes / No/ Not Applicable

6

Welfare officer shall be appointed in every factory wherein more than 500 workers employed

Appointed/Not appointed/ Not Applicable

7

Ambulance room provided in every factory wherein more than 500 workers are ordinarily employed

Provided /Not provided/ Not Applicable

OTHER PROVISIONS

S.No.

Check Points Related to Other Provisions

Status

1

    Following Records are to be produced:-
  1. Muster-roll
  2. Payment Register
  3. Overtime register.
  4. Accident register
  5. Leave with wages register

Yes or No

Yes or No

Yes or No

Yes or No

Yes or No

2

Single Integrated Return submitted

Yes or No

4

Building Stability Certificate received from competent person

Yes or No


CHECKLIST FOR THE INSPECTION OF NON HAZARDOUS FACTORIES

GENERAL INFORMATION

1

Date of Inspection

2

RJ Number.

3

Name of Factory

4

Address of Factory

5

Total Number of Workers employed

Numbers of Male workers

Numbers of female workers

6

Total Power installed in hp/kva/kw

7

Manufacturing Process

8

License Renewed up to

9

Factory building plans Approval detail

10

Name of Occupier with Mobile No. and Email Address

11

Name of Factory Manager with Mobile No. and Email Address

12

Name of responsible person present at the time of inspection

SAFETY PROVISIONS

1

Safety guard or fencing are provided to all moving parts of machineries

Yes or No

2

Striking gear and devices are provided for cutting off power in case of any emergency

Yes or No

3

Are there any hoist and lifts used, If yes then examined by competent person

Yes or No

4

Are there any Lifting machines, chains, ropes and lifting tackles available (Attach List)

Available or not Available

5

If Lifting machines, chains, ropes and lifting tackles available, examined by competent person

Yes or No

6

Are there any pressure vessels used during process, If yes then examined by competent person (Attach List)

Yes or No

7

Floors, stairs and passages are provided and maintained safe means of access to every place at which any person is at any time required to work

Yes or No

8

Any pits, sumps openings in floors are securely covered or fenced

Yes or No

9

Effective measures are provided to control any excess fumes, dust and gas

Yes / No

10

Fire fighting facilities provided to control fire incident in case of fire

Yes / No

11

Qualified Safety Officers shall be appointed where 1000 workers are ordinarily employed

Appointed/Not appointed/ Not

applicable

12

As per Indian standard, Personal Protective equipments like safety belts, helmets, safety shoes ,goggles , mask and gloves are available in sufficient quantity for workers employed therein

Available/ Not available

13

Health and Safety policy prepared in every factory wherein more than 100 workers are ordinarily employed

Provided /Not provided /Not applicable

14

Safety Precautions Board displayed at various approach location within factory premises

Yes or No

15

Safety training given to all workers

Yes or No

16

Record of Safety training given to all workers maintained

Yes or No

HEALTH PROVISIONS

S.No.

Check Points Related to Health Provisions

Status

1

Cleanliness status of work place such as Floors, stairs and passages

Good/Satisfactory/Need Improvement

2

Effective arrangements are provided for the treatment of waste and effluents

Yes or No

3

Effective arrangements are provided for control of excess dust and fumes

Yes or No

4

Drinking water facilities available in factory

Yes or No

5

Latrines and urinals are provided in proportion to the no. of male and female workers employed

Yes or No

6

Latrines and urinals are connected to sewerage system

Yes or No

7

Sufficient and suitable lighting (natural or artificial or both) shall be provided in every part of factories

Yes or No

WELFARE PROVISIONS

S.No.

Check Points Related to Welfare Provisions

Status

1

Adequate and suitable facilities for washing provided and maintained for the use of the workers

Yes or No

2

First aid Facilities available in factory

Yes or No

3

Canteen provided in every factory wherein more than 250 workers are ordinarily employed

Yes / No/ Not Applicable

4

Shelters, rest rooms and lunch rooms provided in every factory wherein more than 150 workers are ordinarily employed

Yes / No/ Not Applicable

5

Crèches provided in every factory wherein more than 30 women workers are ordinarily employed

Yes / No/ Not Applicable

6

Welfare officer shall be appointed in every factory wherein more than 500 workers employed

Appointed/Not appointed/ Not Applicable

7

Ambulance room provided in every factory wherein more than 500 workers are ordinarily employed

Provided /Not provided/ Not Applicable

RECORD KEEPING PROVISIONS

1

    Following Records are to be produced:-
  1. Muster-roll
  2. Payment Register
  3. Overtime register.
  4. Accident register
  5. Leave with wages register

Yes or No

Yes or No

Yes or No

Yes or No

Yes or No

2

Single Integrated Return submitted

Yes or No

3

Building Stability Certificate received from competent person

Yes or No

CHECKLIST FOR THE INSPECTION OF NON POWER AND NON HAZARDOUS FACTORIES

GENERAL INFORMATION

1

Date of Inspection

2

RJ Number.

3

Name of Factory

4

Address of Factory

5

Total Number of Workers employed

Numbers of Male workers

Numbers of female workers

6

Manufacturing Process

7

License Renewed up to

8

Factory building plans Approval detail

9

Name of Occupier with Mobile No. and Email Address

10

Name of Factory Manager with Mobile No. and Email Address

11

Name of responsible person present at the time of inspection

SAFETY PROVISIONS

S.No.

Check Points Related to Safety Provisions

Status

1

Floors, stairs and passages are provided and maintained safe means of access to every place at which any person is at any time required to work

Yes or No

2

Any pits, sumps openings in floors are securely covered or fenced

Yes or No

3

Fire fighting facilities provided to control fire incident in case of fire, Detail of plan available

Yes / No

4

As per Indian standard, Personal Protective equipments like safety belts, helmets, safety shoes ,goggles , mask and gloves are available in sufficient quantity for workers employed therein

Available/ Not available

5

Health and Safety policy prepared in every factory wherein more than 100 workers are ordinarily employed

Provided /Not provided /Not applicable

6

Safety Precautions Board displayed at various approach location within factory premises

Yes or No

7

Safety training given to all workers

Yes or No

8

Record of Safety training given to all workers maintained

Yes or No

24

Safety relating to Manufacturing Process

Complied with/Not complied with

Health PROVISIONS

S.No.

Check Points Related to Health Provisions

Status

1

Cleanliness status of work place such as Floors, stairs and passages

Good/Satisfactory/Need Improvement

2

Effective arrangements are provided for the treatment of waste and effluents

Yes or No

3

Effective arrangements are provided for control of excess dust and fumes

Yes or No

4

Drinking water facilities available in factory

Yes or No

5

Latrines and urinals are provided in proportion to the no. of male and female workers employed

Yes or No

6

Latrines and urinals are connected to sewerage system

Yes or No

7

Sufficient and suitable lighting (natural or artificial or both) shall be provided in every part of factories

Yes or No

8

Sufficient no. of Spittoons are provided

Yes or No

WELFARE PROVISIONS

S.No.

Check Points Related to Welfare Provisions

Status

1

Adequate and suitable facilities for washing provided and maintained for the use of the workers

Yes or No

2

First aid Facilities available in factory

Yes or No

3

Crèches provided in every factory wherein more than 30 women workers are ordinarily employed

Yes / No/ Not Applicable

RECORD KEEPING PROVISIONS

S.No.

Check Points Related to Other Provisions

Status

1

    Following Records are to be produced:-
  1. Muster-roll
  2. Payment Register
  3. Overtime register.
  4. Accident register
  5. Leave with wages register

Yes or No

Yes or No

Yes or No

Yes or No

Yes or No

2

Single Integrated Return submitted

Yes or No

3

Building Stability Certificate received from competent person

Yes or No


CHECKLIST FOR THE INSPECTION OF MAJOR ACCIDENT HAZARD (MAH) FACTORIES.

GENERAL INFORMATION

1

Date of Inspection

2

RJ Number.

3

Name of Factory

4

Address of Factory

5

Total Number of Workers employed

Numbers of Male workers

Numbers of female workers

6

Total Power installed in hp/kva/kw

7

Manufacturing Process

8

License Renewed up to

9

Factory building plans Approval detail

10

Name of Occupier with Mobile No. and Email Address

11

Name of Factory Manager with Mobile No. and Email Address

12

Name of responsible person present at the time of inspection

SAFETY PROVISIONS

S.No.

Check Points Related to Safety Provisions

Status

1

Safety guard or fencing are provided to all moving parts of machineries

Yes or No

2

Striking gear and devices are provided for cutting off power in case of any emergency

Yes or No

3

Are there any hoist and lifts used, If yes then examined by competent person

Yes or No

4

Are there any Lifting machines, chains, ropes and lifting tackles available (Attach List)

Available or not Available

5

If Lifting machines, chains, ropes and lifting tackles available, examined by competent person

Yes or No

6

Are there any pressure vessels used during process, If yes then examined by competent person (Attach List)

Yes or No

7

Floors, stairs and passages are provided and maintained safe means of access to every place at which any person is at any time required to work

Yes or No

8

Any pits, sumps openings in floors are securely covered or fenced

Yes or No

9

Effective measures are provided to control any excess fumes, dust and gas

Yes / No

10

Whether the following systems are provided to chemical storage vessels/tanks

  1. Pressure relief system

  2. Temperature gauge

  3. Pressure gauge

  4. System prevented overflow

  5. Emergency shut off system

11

Fire fighting facilities provided to control fire incident in case of fire

Yes / No

12

Qualified Safety Officers shall be appointed where 1000 workers are ordinarily employed

Appointed/Not appointed/ Not

applicable

13

Safety committee shall be constituted in every factory wherein more than 50 workers are ordinarily employed

Constituted/Not constituted/ Not applicable

14

As per Indian standard, Personal Protective equipments like safety belts, helmets, safety shoes ,goggles , mask and gloves are available in sufficient quantity for workers employed therein

Available/ Not available

15

Health and Safety policy prepared in every factory wherein more than 50 workers are ordinarily employed

Provided /Not provided /Not applicable

16

Workers employed in hazardous process are medically examined by factory medical officer or certifying surgeon

Yes or No

17

Health register of workers maintained in form no. 19

Yes or No

18

Occupational Health Centre shall be provided in every factory wherein more than 500 workers employed

Provided /Not provided/ Not applicable

19

Ambulance van is available

Yes or No

20

Sensors with alarm system are provided for detection of leakage of chemicals

Yes / No

21

In case of leakage of chemicals, Proper Neutralization Arrangements provided

Provided/ not provided

22

Safety Precautions Board displayed at various approach location within factory premises

Yes or No

23

Whether mutual aid agreement with other organization is available

Yes or No

24

Has the management prepared on-site emergency plan

Yes or No

25

On-site emergency plan last updated on

26

Date of last two mock drills conducted as per On-site emergency plan

27

Public liability insurance policy available

Yes or No

28

Technique adopted to assess the hazards

  1. Risk assessment report

  2. Hazop study report

29

Whether safety audit report required as per RCIMAH rules 1991

Yes / No/Not applicable

30

If safety audit report required then carried out by approved by third party as per RCIMAH rules 1991

Yes or No

31

Status of compliance of recommendations given in safety audit report

Complied/not complied

32

Awareness Program regarding hazards conducted to nearby vicinity of factory premises

Yes or No

33

Safety training given to all workers

Yes or No

34

Record of Safety training given to all workers maintained

Yes or No

24

Safety relating to Manufacturing Process

Complied with/Not complied with

HEALTH PROVISIONS

S.No.

Check Points Related to Health Provisions

Status

1

Cleanliness status of work place such as Floors, stairs and passages

Good/Satisfactory/Need Improvement

2

Effective arrangements are provided for the treatment of waste and effluents

Yes or No

3

Effective arrangements are provided for control of excess dust and fumes

Yes or No

4

Drinking water facilities available in factory

Yes or No

5

Latrines and urinals are provided in proportion to the no. of male and female workers employed

Yes or No

6

Latrines and urinals are connected to sewerage system

Yes or No

7

Sufficient and suitable lighting (natural or artificial or both) shall be provided in every part of factories

Yes or No

8

Health safety relating to Manufacturing Process

Complied with/Not complied with

WELFARE PROVISIONS

S.No.

Check Points Related to Welfare Provisions

Status

1

Adequate and suitable facilities for washing provided and maintained for the use of the workers

Yes or No

2

First aid Facilities available in factory

Yes or No

3

Canteen provided in every factory wherein more than 250 workers are ordinarily employed

Yes / No/ Not Applicable

4

Shelters, rest rooms and lunch rooms provided in every factory wherein more than 150 workers are ordinarily employed

Yes / No/ Not Applicable

5

Creches provided in every factory wherein more than 30 women workers are ordinarily employed

Yes / No/ Not Applicable

6

Welfare officer shall be appointed in every factory wherein more than 500 workers employed

Appointed/Not appointed/ Not Applicable

7

Ambulance room provided in every factory wherein more than 500 workers are ordinarily employed

Provided /Not provided/ Not Applicable

RECORD KEEPING PROVISIONS

S.No.

Check Points Related to Other Provisions

Status

1

    Following Records are to be produced:-
  1. Muster-roll
  2. Payment Register
  3. Overtime register.
  4. Accident register
  5. Leave with wages register

Yes or No

Yes or No

Yes or No

Yes or No

Yes or No

2

Single Integrated Return submitted

Yes or No

4

Building Stability Certificate received from competent person

Yes or No


CHECKLIST FOR THE INSPECTION OF FACTORIES UNDER THE PAYMENT OF WAGES ACT,1936

Whether payment is being made to workers before 7th / 10th day.

1

Date of Inspection